Asana and Monday are two of the most popular project management tools on the market.
They both offer a wide range of features, but which one is the best for your business?
For example, let’s say you’re a small business owner who is looking for a project management tool to help you keep track of your tasks and projects.
Asana is a great option for small businesses because it offers a free plan and it’s easy to use.
On the other hand, Monday might be a better option for larger businesses because it offers more features and integrations.
So, which one should you choose?
To help you decide, we’ve created a comprehensive guide that covers everything you need to know about Asana vs Monday.
In A Hurry? Read Through This Quick TL;DR Summary
Both Asana and Monday are great project management tools that can help you keep your projects organized and on track.
Asana is a little more comprehensive than Monday, with features like task dependencies and recurring tasks, but Monday is much cheaper.
Ultimately, the best tool for you depends on your needs and budget.
Personally, we think Asana is the better tool overall, but Monday is a great option if you’re on a tight budget.
Asana Vs Monday: Features Overview
What is Asana?
Asana is a popular project management tool that was created in 2008 by Asana co-founders Dustin Moskovitz and Justin Rosenstein.
It’s a tool that helps you keep track of your tasks and projects, and it offers a wide range of features, including task dependencies, recurring tasks, and file attachments.
Asana is suitable for businesses of all sizes, but it’s particularly popular with small businesses.
With Asana, you can create projects, add tasks to those projects, and assign those tasks to team members.
You can also set deadlines, add comments, and attach files. Asana makes it easy to see what needs to be done and when it needs to be done.
Some of the notable features of Asana that can enhance your daily productivity are – automation, advanced integrations, workflow builder to create automated processes, workloads, and much more.
If I were to give a nearly perfect example of using Asana in our daily lives, it would be like how we make a grocery list before going to the supermarket.
You jot down all the things you need, set reminders, and delegate tasks to team members (or in this case, family members). Asana is great for managing simple projects like this as well as large-scale projects.
Another great thing about Asana is its ready-to-use responsive templates for marketing, human resources, product development, and more.
The use cases of Asana are vast, but Asana is most commonly used for project management, task management, and team collaboration.
What is Monday?
Monday is a project management tool that was created in 2012 by Monday.com co-founders Roy Mann and Eran Zinman.
Monday.com is a great online project management tool that can help your team manage projects more effectively.
It offers a wide range of features, including – task lists, Gantt charts, Kanban boards, discussion boards, file sharing, time tracking capabilities, and so on.
Their Gantt chart features, for example, let you easily create and manage tasks and subtasks, set deadlines, designate start and end dates, and track progress.
This is a great feature for teams who need to visualize their project timelines.
Kanban boards are another popular feature of Monday.com. They help you keep track of your tasks and projects by using a system of cards and columns.
You can move the cards around to different columns as the project progresses. This is a great way to see what needs to be done and who is working on what.
Monday.com is suitable for businesses of all sizes, but it’s particularly popular with larger businesses.
The use cases of Monday.com are also diverse, but it is most commonly used for project management, task management, team collaboration, and client management.
Who Can Benefit From Asana and Monday?
Asana and Monday are both great tools that can be used by businesses of all sizes.
However, Asana is more popular with small businesses, while Monday is more popular with larger businesses.
Asana is desirable because it offers a lifetime-free plan if you have a team of up to 15 team members.
Small businesses can benefit from Monday because it offers a forever free plan (they call it an individual tier) that can also be beneficial for larger businesses. After all, it offers an enterprise plan that includes unlimited users, custom branding, advanced security features, and priority support.
Larger businesses can benefit from Monday because it offers an enterprise plan that includes unlimited users, custom branding, advanced security features, and priority support.
Which Tool Offers The Best Project Management Features?
1. User interface and dashboard
The Asana dashboard is very clean and organized.
It’s easy to see what’s been assigned to you, what’s overdue, and what’s in progress.
The Asana user interface is also very clean and organized.
All of the features are easily accessible, and it’s easy to see what needs to be done and who is working on what.
Monday.com’s dashboard is also clean and organized.
However, it can be a little bit overwhelming at first because there are so many features and options.
Once you get used to it, though, it’s easy to see what’s been assigned to you, what’s overdue, and what’s in progress.
Upon looking at the interface of both the tools, it is clear that Asana is easy to use and has features that are beginner-friendly and not daunting.
Unlike Asana, Monday’s dashboard looks somehow complicated and may scare the beginner away.
Asana, for instance, has a top bar from where you can see the overview of your tasks, toggle between different views (list, calendar, etc) and even look at the visual dashboard and messages within a single click.
Monday.com offers a variety of options when it comes to changing views. You can click on their ‘add view’ button to toggle through different views.
Overall, I believe Asana offers a much better user interface, at least for complete beginners in task and project management.
2. Task and project management
Asana has a variety of features that make it great for task and project management.
The Gantt chart feature, for example, is great for teams who need to visualize their project timelines.
Kanban boards are another popular feature of Asana. They help you keep track of your tasks and projects by using a system of cards and columns.
You can move the cards around to different columns as the project progresses. This is a great way to see what needs to be done and who is working on what.
Monday.com is also great for task and project management.
The Kanban board feature is very similar to that of Asana.
However, Monday.com’s Gantt chart feature is a bit more advanced.
It allows you to see not only the project timeline but also all of the tasks that need to be completed.
This can be helpful for teams who need to track their progress and ensure that all tasks are being completed on time.
Besides the Gantt chart, it is very easy to create and add tasks and projects in both tools.
To add tasks in Asana, all you have to do is to click on the ‘+’ icon located at the top right corner of the dashboard (just beside the search icon).
A popup like this will appear. Click on ‘Task’.
Now, you can add task details like task name, a task assigned to, project name, due date, day, description, and much more. You can even add attachments.
Finally, click on the ‘Create Task’ button to add a task into action. You can follow the same process to add projects, invite members, and so on in Asana.
When it comes to adding tasks on Monday.com, you can follow the below-mentioned process.
Firstly, click on the blue-colored ‘New Task’ button.
Then, you can simply add the task name, assignee, status, date, and so on, effortlessly.
One unique thing about adding tasks on monday.com is that you can even import tasks from an excel file.
Everything aside, I believe Asana has quite a good amount of features when it comes to creating a task that gets done efficiently.
By enabling custom fields, for example, you unlock additional options such as priority, dependencies, adding subtasks, and many more.
Similarly, monday.com is also a giant that provides all these features and more.
However, both the tools have profound task and project management features as it is the pillar they stand for.
3. Calendar
Asana has a great calendar feature that allows you to see your tasks and projects in a calendar view.
There is a separate calendar view in the top menu bar.
This can be helpful for teams who need to track their progress and ensure that all tasks are being completed on time.
Another flexible thing about Asana’s calendar is that it allows you to change the timings of the tasks (if needed) by dragging and dropping them to your preferred locations.
Asana’s calendar view is a great way to see what tasks are coming up and when they’re due.
You can also use the calendar view to see which tasks are assigned to which team members and to track the progress of projects.
In addition, the calendar view can be used to create new tasks and assign them to specific team members.
Asana’s calendar view is a great way to stay organized and on top of your work.
Monday.com also has a great calendar feature that allows you to see your tasks and projects in a calendar view.
The calendar view is customizable, so users can choose to view their tasks by day, week, or month.
Additionally, monday.com offers a variety of integrations, so users can connect their monday.com account with other productivity tools and services.
The calendar view is just one of the many features that monday.com offers to help users stay organized and productive.
4. Communication and project collaboration
Asana offers a variety of features for team collaboration, including the ability to leave comments on tasks, upload files, and create project boards.
Asana makes it easy for teams to stay organized and on track by providing a centralized place for all task management tools that are critical for the success of any project.
Asana’s project boards allow teams to visualize the progress of their projects and track the status of tasks.
Project boards can be customized to fit the needs of any team, and they can be used to track the progress of multiple projects at once.
Asana’s project boards are a great way for teams to stay organized and on track.
Inviting and collaborating with members is also very easy in Asana.
Just head over to the left menu bar and you will see an option called ‘Invite people’ under the Teams section.
Click on the button and you can then invite the new team member using an email id:
Or through a customized link that Asana automatically creates for you:
The best part?
When you no longer need the link, Asana also allows you to deactivate it to prevent misuse.
With monday.com, users can add comments and attachments to tasks, @mention team members, and create private or public channels for discussion.
The platform also offers real-time updates, so team members can stay up-to-date on the latest developments.
In addition, monday.com integrates with a variety of other productivity tools, making it easy for teams to use the platform in their workflow.
Inviting members on monday.com is also effortless.
Again, in the left menu bar of monday.com, you will see an icon depicting ‘Invite Members”.
Click on that icon and a popup will appear. You can either invite a team member to your workspace or just a read-only viewer through their respective email addresses.
5. Automation and rules
Monday.com offers a great deal of automation and customization options via its “Automate” feature.
Asana, on the other hand, has very limited automation capabilities.
For example, you can’t automatically assign tasks to specific team members based on certain conditions or criteria.
This is a significant drawback for Asana, as it means that users have to manually assign tasks to team members, which can be time-consuming and tedious.
However, Asana allows you to create rules based on dependencies, recurring tasks, and so on.
With monday.com, users can create rules that automatically assign tasks to specific team members based on conditions or criteria.
For example, you can create a rule that automatically assigns tasks to team members based on their skill set or area of expertise.
This is a great way to ensure that tasks are always assigned to the right team member, which can save a lot of time and effort.
Monday.com also allows you to customize the rules that you create.
For example, you can choose to receive notifications when a task is assigned to a team member, or you can choose to have the task automatically assigned to another team member if the first team member is unavailable.
Overall, monday.com wins when it comes to integrating sophisticated and time-saving automated features into the ecosystem.
6. Templates
Asana comes with a wide range of templates that can be used to track various types of projects.
Monday.com also has a wide range of templates that can be used to track different types of projects.
However, one advantage that monday.com has over Asana is that it allows users to create their own custom templates.
This is a great way to ensure that you always have a template that is tailored to your specific needs and requirements.
7. Integrations
Asana integrates with over 100 different applications, including Google Drive, Slack, and Trello.
This allows users to access their Asana tasks from within those applications. Asana also has a complete set of APIs that allow developers to create their own integrations.
Asana’s integration capabilities are one of the key reasons why it is such a popular productivity tool.
One key feature of monday.com is its integration with a variety of other software platforms.
This allows users to seamlessly connect monday.com with the tools they use on a daily basis, making it easy to track tasks and projects across multiple programs.
Monday.com also has a complete set of APIs that allow developers to create their own integrations.
Overall, Asana and monday.com both have excellent integration capabilities.
These were some noteworthy features of Asana and monday.com.
However, there is one thing I have noticed about the two – the more you dive deep into using them, the more you will realize that these features were just the tip of the iceberg.
This means that there is still a lot to explore in terms of capabilities.
I, for example, didn’t know until today that Asana has a highly powerful reporting feature that enables you to see the progress of all your progress in the form of beautiful visual graphs.
Their goal-setting feature was another one that intimidated me.
Talking about monday.com, I never believed widgets could be so useful until I started using them on monday.com with my calendar view.
So, you see, this is not it. Once you start to use them, you will uncover some distinct functionalities that may be small by will, help you move the needle, and take you one step closer to achieving your personal as well as business goals.
Asana Pros and Cons
Pros
- Asana is a great tool for tracking and managing projects.
- It has a wealth of features and integrations.
- Asana is very user-friendly and easy to use.
- Asana is very affordable compared to other project management tools.
Cons
- Asana can be a bit overwhelming for some users because of its wealth of features.
- Asana doesn’t have a native Gantt chart feature. However, you can use the Asana Timeline view to create a Gantt chart.
Monday Pros and Cons
Pros
- Monday is a great tool for tracking and managing projects.
- It has a simple, user-friendly interface.
- You can easily invite team members to collaborate on projects.
- The Gantt chart feature is very helpful for planning and scheduling tasks.
Cons
- The pricing is a bit high compared to other project management tools.
- The learning curve can be a bit steep for some users.
Which Tool Offers Better Support?
Asana has a comprehensive Help Center that includes a searchable knowledge base, video tutorials, and user forums. Asana also offers email and live chat support for Asana Enterprise customers.
Monday.com offers email and live chat support for all users. Monday.com also has a very active community forum where users can ask questions and get answers from other Monday.com users.
Asana Vs Monday: Pricing Plans
Asana and Monday both offer a forever-free plan so that beginners can get started the right way.
Asana offers two paid plans:
- Premium ($10.99/month/member)
- Business ($24.99/month/member)
Monday.com comes with three paid plan options:
- Basic ($10/month/member)
- Standard ($12/month/member)
- Pro ($20/month/member)
The Asana Business plan is the most expensive option, but it includes a lot of features that justify the price tag.
For example, the Asana Business plan includes unlimited projects, custom templates, advanced search, and priority support.
The Monday.com Pro plan is the most expensive option and it includes all the features that are available in the other plans, plus some additional features like unlimited boards, custom branding, and advanced analytics.
The Asana Premium plan is a great option for teams who need more than the free plan but don’t need all the features that are included in the Asana Business plan.
The Monday.com Standard plan is a great option for teams who need more than the free plan but don’t need all the features that are included in the Monday.com Pro plan.
The Verdict on Asana Vs Monday
So, which tool is better?
Asana or Monday.com?
The answer to this question depends on your needs and preferences.
Asana is a great choice for those who need a simple yet effective project management tool.
Monday.com, on the other hand, is a better option for those who need more features and flexibility.
Both Asana and Monday.com offer a free plan so you can try out the tool before you commit to a paid plan.
If you’re still not sure which tool is right for you, we recommend that you sign up for the free plans of both Asana and Monday.com and see which one works better for you and your team.
