For example, imagine you are the manager of a team of salespeople.
You’ve set a goal for your team to increase their sales by 20% this year. But as the end of the quarter approaches, it’s clear that they’re not going to make it.
In fact, if things don’t change soon, they may even miss their target by a large margin.
What do you do?
If you’re like most managers, you’ll start looking for ways to motivate your team and get them back on track.
But what if there was an easier way?
Introducing task management software.
Task management software is designed to help you and your team complete tasks more efficiently and effectively.
By using task management software, you can see exactly what needs to be done, who is responsible for each task, and when the task needs to be completed.
This can help you avoid last-minute scrambles to get things done and ensure that your team is always on track.
There are many different task management software options on the market, but not all of them are created equal.
To find the best one for your needs, you’ll need to do your research and try out a few different ones.
To help you get started, we’ve compiled a list of the 11 best task management software programs of 2022.
What is Task Management Software?
Task management software is a type of software that helps users manage their tasks more effectively.
It can be used for a variety of purposes, such as keeping track of to-do lists, managing projects, and coordinating team members.
Task management software typically includes features such as task lists, calendars, notifications, and Kanban boards.
Some task management software programs also offer additional features, such as time-tracking and file sharing.
What are the Benefits of Using Task Management Software?
There are many benefits of using task management software, including:
- Improved task completion rates: When you use task management software, you can see exactly what needs to be done, who is responsible for each task, and when the task needs to be completed. This can help you avoid last-minute scrambles to get things done and ensure that your team is always on track.
- Increased productivity: Task management software can help you and your team complete tasks more efficiently and effectively. By using task management software, you can avoid wasted time and effort, and get more done in less time.
- Better project management: Task management software can be used to manage projects of all sizes. By using task management software, you can keep track of deadlines, assigned tasks, and progress reports. This can help you stay on top of your projects and ensure that they are completed on time and within budget.
- Enhanced team collaboration: Task management software can help improve communication and collaboration within teams. By using task management software, team members can share files, leave comments, and receive updates in real-time. This can help reduce the need for face-to-face meetings and improve the flow of information between team members.
- Increased customer satisfaction: When you use task management software, you can provide your customers with a better experience by ensuring that tasks are completed on time and as promised. This can help build trust and confidence in your business, and ultimately lead to more sales and repeat business.
List of Best Task Management Software
1. Asana
Asana is one of the most popular task management software programs on the market.
It’s unique because it allows you to create tasks, assign them to team members, and set deadlines, all in one place.
It also has a handy calendar feature that makes it easy to see what’s coming up and ensures that you’re always on track.
With Asana, you can create tasks, assign them to specific people, and track their progress.
You can also create projects and track the overall progress of your project.
You can also add due dates, comments, and files to tasks. Asana also has a search function, so you can easily find the task you’re looking for.
Plus, Asana integrates with other software programs like Google Drive and Slack, so you can easily share information between different platforms.
Some of the core features of Asana include Boards, Lists, Timeline, Calendar, Task milestones, etc.
Key Features of Asana
- Powerful integration features
- Easy to use and navigate
- Custom templates
- Workload checker
- Efficient team functioning
Asana has a forever-free plan that lets you create unlimited tasks and projects.
Their Premium plan starts at $10.99/month/user and the Business plan costs $24.99/month/user.
2. Trello
Trello is another popular task management software program that’s known for its simple and user-friendly interface and a lot of other things.
With Trello, you can create boards to organize your tasks.
Each board can have multiple lists, and each list can have multiple cards.
You can also add due dates, comments, and files to each card.
Trello also has a handy search function that lets you quickly find the task you’re looking for.
Plus, Trello integrates with other software programs like Google Drive, so you can easily share information between different platforms.
Be it engineering, marketing, or even business, the use cases for Trello are many.
Trello can be used for project management, team collaboration, tracking goals, and much more.
Its pre-built templates for each category help you kickstart your journey robustly.
One of the notable features of Trello is its automation feature; Butler.
It lets you automate your workflow by creating rules and regulations for different tasks.
Trello powerups are another excellent function that allows you to enhance the features of Trello as per your need with the help of third-party applications.
Key Features of Trello
- Simple and user-friendly interface
- Powerful search function
- Easy integration with other software programs
- Pre-built templates
- Automation feature
Trello offers a forever-free plan that lets you create unlimited boards, lists, and cards.
- Their Standard plan costs $5/month/user.
- The Premium plan costs $10/month/user.
- And the Enterprise plan costs $17.5/month/user.
3. Basecamp
If you’re looking for comprehensive, all-in-one task management software, Basecamp is a great option.
It has everything you need to keep track of your projects and tasks, including to-do lists, file sharing, team chat, and more.
Its Message Boards feature lets you easily share information with your team and ensure that everyone is on the same page.
Plus, its Schedule feature lets you easily see what’s coming up and ensures that your project stays on track.
Similarly, the to-do lists in Basecamp help you keep track of all the tasks that need to be completed.
With a team, you can also engage in a group chat and discuss different aspects of the project.
Lastly, their Automatic check-ins feature ensures that everyone is on the same page and no one falls behind.
It also helps you save time by automating certain questions that your team members might have, in turn saving the time that might otherwise get wasted in unnecessary meetings.
Key Features of Basecamp
- Minimalist to-do lists
- Message boards
- Team chat
- Automatic check-ins projects
- Flexible scheduling
Basecamp offers a 30-day free trial.
After that, you can choose to upgrade to their Basecamp Business plan, which costs $99/month.
4. ClickUp
ClickUp is a great task management software for teams of all sizes as well as for individuals.
It offers a wide range of features, including task lists, Kanban boards, Gantt charts, file sharing, and more.
Moreover, it’s known for its simple and user-friendly interface that makes it easy to use.
Plus, ClickUp offers a wide range of integrations that allow you to connect it with other software programs.
For example, you can integrate ClickUp with Google Drive, so you can easily share files between the two platforms.
You can also integrate ClickUp with Slack, so you can receive notifications about your tasks in Slack.
Another cool feature of ClickUp is its Workspaces feature.
It lets you create different workspaces for different projects and tasks.
This is a great way to keep your projects organized and ensure that you’re always working on the right task.
Key Features of ClickUp
- Simple and user-friendly interface
- Priorities flagging feature
- Kanban boards
- Mindmapping flexibility
- Wide range of integrations
ClickUp offers a free plan that lets you create an unlimited number of tasks followed by unlimited members.
The Unlimited plan costs $5/month/member while the Business plan costs $12/month/member. The Business Plus plan costs $19/month/member.
5. Todoist
Todoist is a great task management software for individuals and teams.
It offers a wide range of features, including to-do lists, task management, file sharing, and more.
Whether you are looking for a template to write a blog post or for your accounting tasks, Todoist has got you covered.
Todoist is known for its quick task-adding feature.
With this feature, you can quickly add tasks by typing in a few keywords.
For example, if you want to add a task to call your client, you can simply type in “call client.”
Todoist will automatically create a task for you with the due date and time. It also allows you to create subtasks and set recurring due dates.
Todoist also enables you to set the priority levels for each task, in turn differentiating the most important from the least important ones.
Delegating the tasks in Todoist is also easy and effortless. You can simply assign the task to someone on your team with a few clicks and then start communicating with them and assigning those tasks accordingly.
Besides everything else, one of the best features of Todoist is adding tasks via email.
You can simply send an email to your Todoist account, and it will automatically create a task for you.
This is a great way to quickly add tasks when you’re on the go.
At the end of the day, Todoist also shows your productivity scores in the form of compelling visuals to show you how productive you’ve been.
Key features of Todoist
- Quick task-adding feature
- Recurring due dates
- Priority levels
- Adding tasks via email
- Theme customization
Todoist offers a free plan that lets you work on 5 active projects at a time.
The Pro plan costs $3/month and the Business plan costs $5/month.
6. Smartsheet
Smartsheet is a powerful project management tool with a people-first approach.
Smartsheet is known for its flexible layout that allows you to view your projects in the way that makes the most sense for you.
The capabilities of Smartsheet are just endless.
Be it their API feature or the automation feature, everything is just top-notch.
Smartsheet’s flexible layout makes it easy to view your projects in the way that makes the most sense for you.
You can create multiple sheets for different aspects of your project and then view them all in one place.
This is a great way to keep your projects organized and ensure that you’re always working on the right task.
Just like ClickUp, Smartsheet also comes up with an intuitive calendar with different views like Gantt, Card, Grid, etc.
With this feature, you can easily see your upcoming tasks and deadlines in one place.
Smartsheet also has a robust approval center that allows you to manage all your approvals in one place.
You can simply drag and drop your tasks into the approval center and then track their progress.
The task management feature of Smartsheet is also profound. You can easily create and assign tasks to your team members.
You can also set due dates and reminders for each task.
Key features of Smartsheet
- Flexible layout
- API feature
- Automation feature
- Intuitive calendar
- Robust approval center
Smartsheet offers a 30-day free trial. The monthly Pro plan costs $9/user.
7. Evernote
Evernote is a note-taking app that can also be used as a task management tool.
One of the best things about Evernote is that it’s available on all platforms, including desktop, mobile, and web.
This makes it easy for you to take notes and access them from anywhere.
Evernote also has a great search feature that allows you to quickly find the notes you’re looking for.
You can simply type in a few keywords and Evernote will show you all the notes that match your query.
Evernote also makes it easy to share your notes with others.
You can simply share your notes with anyone, regardless of whether they have an Evernote account or not.
Evernote also makes it easy to collaborate on notes with others.
You can simply invite others to view and edit your notes.
This is a great way to get ideas from others and work on projects together.
The to-do list feature of Evernote lets you see the big picture as well as the current status of the tasks.
In a nutshell, it assists you in organizing your day, setting your priorities, staying in sync, and even getting alerts.
Key features of Evernote
- Available on all platforms
- Great search feature
- Easy to share notes
- Easy to collaborate on notes
Evernote offers a free plan and a Personal plan starts from around $3.24/month and the Professional costs anywhere around $4.15/month.
8. ProofHub
ProofHub is a task management and project management software that helps you manage your projects and tasks efficiently.
The Gantt chart lets you see the progress of your project in a visual format.
You can even set milestones for your project and then track the progress.
With their Proofing features, you can easily review and approve documents.
The time tracking feature lets you see how much time is being spent on each task.
You can use the Reporting feature to generate reports to see the progress of your project.
ProofHub also has a great chat feature that lets you communicate with your team members in real-time.
You can even share files and documents with your team members.
ProofHub also comes with a white label option which allows you to brand the software with your own logo and colors.
The Custom Roles feature allows you to create custom roles for your team members and then assign them permissions.
Lastly, their Custom Workflows are a boon for all team productivity seekers. As a team, they help you decide who is subscribed at what stage so that you can notify each responsible person at the right time.
Key features of ProofHub
- Proofing features
- Advanced time tracking
- Reporting
- Multiple communication mediums
- Custom Workflows
ProofHub offers a free trial for 2 weeks and their monthly subscription costs $50 and allows adding up to 5 members.
9. Remember The Milk
Remember The Milk is a task management app that lets you manage your tasks simply and efficiently.
You can add, edit, and delete tasks with ease.
You can also set due dates and reminders for each task.
The app also comes with a great search feature that allows you to quickly find the tasks you’re looking for.
Remember The Milk also makes it easy to share your tasks with others.
You can simply share your tasks with anyone, regardless of whether they have a Remember The Milk account or not.
Remember The Milk also makes it easy to collaborate on tasks with others.
You can simply invite others to view and edit your tasks.
This is a great way to get ideas from others and work on projects together.
For the design freaks out there, they provide over 100 themes to choose from so that you can make your experience even more personal.
The app also has a great widget that lets you see your tasks on your home screen.
It integrates with a lot of other apps and services such as Gmail, Google Calendar, Twitter, IFTTT, and more.
Lastly, Remember The Milk also offers a premium subscription that gives you access to additional features, such as the ability to add attachments to tasks, unlimited task sharing, and more.
Key features of Remember The Milk
- Omnichannel availability
- Great search feature
- Easy to share tasks
- Easy to collaborate on tasks
- Countless themes
Remember The Milk has a forever free plan with limited features and a premium subscription that costs $39.99/year.
10. Any.do
Any.do is a great task management app that lets you manage your tasks simply and efficiently.
You can add, edit, and delete tasks with ease. You can also set due dates and reminders for each task.
Any.do’s Daily Planner feature is a great way to see your tasks for the day and plan your day accordingly.
This feature is built on one simple yet very famous productivity equation known as the Eisenhower matrix.
The app also has a great calendar view that lets you see your tasks in a calendar format.
You can also add notes and attachments to each task.
The app also makes it easy to share your tasks with others. You can simply share your tasks with anyone, regardless of whether they have an Any.do account or not.
To take everything one step further, Any.do also introduced the ultra-smart reminder system, which not only alerts you at certain times but also when you arrive at certain places.
The app is available on all platforms, including iOS, Android, Web, Chrome, and more.
It also integrates with a lot of other apps and services such as Gmail, Google Calendar, Amazon Alexa, Slack, and more.
Key features of Any.do
- Daily Planner feature
- Great calendar view
- Easy to share tasks
- Ultra-smart reminder system
Any.do is available for free with limited features and a premium subscription that costs $5.99 when billed monthly.
11. Airtable
Airtable is a great task management app that lets you manage your tasks simply and efficiently.
You can add, edit, and delete tasks with ease. You can also set due dates and reminders for each task.
Airtable’s Kanban view is a great way to see your tasks visually.
This makes it easy to see which tasks are in progress, which are completed, and which ones still need to be worked on.
Airtable is unique in terms of task management software because it offers a lot of flexibility in terms of how you can view and manage your tasks.
For example, you can create a table that lists all of your tasks, and then filter the table to view only the tasks that are due today or this week.
You can also color-code your tasks, so that you can easily see which ones are high priority and which ones are low priority.
In addition, Airtable offers a variety of templates that you can use to get started with your task management, or you can create your own custom views.
The workflow automation of Airtable is another great thing to talk about the whole day.
You can automate your task management by setting up rules.
For example, you can create a rule that automatically moves tasks from the “To Do” column to the “In Progress” column when you start working on them.
Overall, Airtable is a great task management app that offers a lot of flexibility and features.
Key features of Airtable
- Different views
- Workflow automation
- API connection
- Security
- Real-time collaboration
Airtable is available for free with limited features. Their Plus plan costs $10/month/user and the Pro plan costs $20/month/user.
Conclusion
When it comes to finding the best task management software for your needs, there is no one-size-fits-all answer.
Any.do can be perfect for those who need a simple and easy-to-use task management app.
Airtable can be perfect for those who need a lot of flexibility in terms of how they view and manage their tasks.
Similarly, Todoist may be perfect for those who need an app that integrates with a lot of other apps and services.
You’ll need to try out a few different ones to find the one that works best for you.
The task management software options listed in this article are all great choices, but you may find that another one suits your needs better.
Whichever one you choose, make sure that it has all the features you need and is easy to use.